Wednesday, August 28, 2013

How to Clean Up Your Virtual Clutter Part 1

When we think about cleaning up or organizing we think about our homes or our classrooms. 
But have you thought about organizing your virtual spaces? 
Virtual clutter can cause as much stress and unrest as physical clutter. 
Especially for teachers since we rely so heavily on technology.  
As a new Library Media Specialist I am spending a lot of time helping teachers with their tech needs.  It's been very interesting to me to see their computer desktops smack full of files and email icons with scores of emails that are just sitting there.  I have to be honest-it gives me heart palpitations LOL.
This series was birthed by those palpitations!
One of the biggest issues that teachers encounter is forgotten passwords.
And it's no wonder, with email accounts, online curriculums, students logins, accelerated reader, online gradebooks, Google docs, and so much more!

Here's how I organize my passwords for school and home to prevent forgotten passwords:
I use Evernote.  If you're not familiar with Evernote, click the picture below to learn more about it and sign up for the free account.  Then, put the Evernote app on your iPad and iPhone so you can access your info from anywhere in the cloud.

Here's how to create a note that will encrypt your passwords to keep them safe.
1.  In Evernote, create a new note.

2.  Type in your passwords and login info.
I organize mine like this: (these are fake logins :))

3.  Now it's time to encrypt.  This feature allows only someone with the paraphrase you've chosen to decrypt the info.
Highlight the selected text then under edit click "encrypt selected text" (you only have to do this for the initial set up)

4.  This "note encryption box" appears for you to type in your secret paraphrase.  Whatever you pick, use a code that YOU WON'T FORGET-and that isn't obvious to the world.  DO NOT click the box that says "remember paraphrase until I quit Evernote."  This means the words will stay exposed until you close out of Evernote.  Which maybe bad news if you leave the app open or if you leave Evernote open on your desktop.

5.  Once you click o.k. you'll see a little rectangle.  To open and view your passwords you click the rectangle and a box pops up asking you to put in your encryption paraphrase.  

I suggest that you create a "HOME-password" note and a "SCHOOL-password" note to be just a little more organized.  

May you never forget another password!  
In Part 2, we'll fix your overflowing email inbox!

1 comment:

  1. Thanks for the tips! Evernote is quite useful, isn't it? But for better convenience, you can also use a password manager. Most bigger enterprises use them since it's more convenient this way. You never have to remember a password, and best of all, it's kept secure so sensitive information won't ever get leaked.

    Access Smart